Invited Papers

Submit, upon invitation, your paper proposal

Prospective authors should submit their proposals, upon invitation, from a session organizer
Process was open: until 15 February 2019 (under the guidance of Parallel Session Organizers)
Submission is now closed

Guidelines for camera-ready

Guidelines for Authors

The Conference has a long established tradition of inviting distinguished scientists and professionals in the broader HCI field to organize parallel sessions.

  • Session organizers are responsible for inviting 6 prospective authors (academics, researchers and practitioners known in the field for their acknowledged work) to submit paper contributions.
  • Session organizers are also responsible for organizing and carrying out the peer-review process either on an extended abstract or the full paper (it is up to them).
  • It is also the responsibility of the session organizers to set up any intermediate deadlines with the authors in a way that would ensure that the camera-ready version of all session papers reach the Conference Organizers on time for inclusion in the Conference Proceedings.
  • It is necessary that the paper title and authors are in any case recorded in the Conference Management System (CMS) by 31 December 2018.

After acceptance, camera-ready papers (full papers, typically 12 pages but no less than 10 and no more than 20 pages) should be submitted in both DOCX (or LaTeX) and PDF format. Guidelines for the preparation of camera-ready papers are available.

The process open until 15 February 2019 (under the guidance of Parallel Session Organizers).

Quick Facts

Deadline for title and authors submission:
31 December 2018

Deadline for camera-ready submission:
15 February 2019 (extended deadline)

Camera-ready paper length:
Typically 12 pages, but no less than 10 and no more than 20 pages

Deadline for author registration:
15 February 2019

Guidelines for SESSION ORGANIZERS

Session organizers are responsible for:

  • Inviting 6 prospective authors (academics, researchers and practitioners known in the field for their acknowledged work) to submit paper contributions. Together, the papers in this session should, in a complementary way, cover in breadth and in depth the thematic topic of your choice. This topic should contribute to the overall goals of the Conference, and should be compatible with its specific objectives.
  • Organizing and carrying out the peer-review process on the basis of the full paper or of an extended abstract. Session organizers will have the option of organizing the review of invited contributions through the CMS (i.e., they will be able to assign reviewers for each submission, send an automated invitation, monitor the responses of the reviewers, send to the authors the review results).
  • Determining the paper title and authors. It is necessary that the paper title and authors are in any case recorded in the Conference Management System (CMS) by 31 December 2018. Remind in advance authors to provide these details trhough their CMS accounts.
  • Requesting the camera-ready version of accepted papers. Once session organizers complete the review process for paper proposals and communicate the review results to the authors, they are kindly asked to request through the CMS the final, camera-ready version of these proposals. An automated email is then sent to the authors with all necessary instructions and a specific area is activated in the CMS where authors can upload their final paper and Copyright Form.
  • Setting up intermediate deadlines with the authors in a way that would ensure that the camera-ready version (full paper, typically 12 pages but no less than 10 and no more than 20 pages) of all session papers reach the Conference Organizers by the deadline of 15 February 2019 (extended deadline).
  • Checking the final version of submitted papers and approve it through the CMS by clicking on the respective button that will appear next to each paper title. If session organizers think that a submitted file needs improvement, they should contact the corresponding authors by email and ask them to upload a revised version, which session organizers should check again. Only those papers, for which session organizers click the "Approve" button, will be included in the Conference Proceedings. More detailed instructions about the submission of the camera-ready papers will follow in due course.
  • Reminding authors to register by 15 February 2019, in order to have their paper included in the Conference Proceedings.

For HCII 2019 we plan to have 2-hourly parallel sessions with normally 6 papers each. Papers are allocated approximately 15 minutes, with an additional 5 minutes for question-and-answer period following each presentation.

  • If you end-up with less than 6 presenters, your session may be allocated with relevant papers submitted through the regular submission process.
  • If you end-up with more than 6 papers, you are most welcome to consider extending your session in two parallel sessions.

If you have decided to have a co-organizer for your session, please send an email to program@hcii2019.org with the full contact details of your co-organizer so that he/she is also given access to the CMS.

Tentative Time Schedule

 

Please find below a tentative time-schedule, which you may wish to consider while setting-up your session proposal:

send out invitations through the CMS to potential session participants/authors, followed by personal contact

deadline for receiving through the CMS a 1-2 page abstract from the authors

deadline for providing feedback and notification of acceptance to the authors

deadline for receiving the full version of the paper from the authors

deadline for having recorded in the CMS the paper title and authors

provide feedback and final acceptance and/or suggestions for improvement of the papers to the authors

final version of the camera-ready full papers submitted through the CMS to be checked/approved by the session organizer

all authors need to be reminded to register by 15 February 2019, in order to have their paper included in the Conference Proceedings

Registration Regulation

In order to provide a greater opportunity for more people to present at the Conference, multiple submissions by single authors or by the same author with multiple accounts, cannot be accepted. Co-authors may appear on multiple papers, but each accepted paper, or poster, with multiple co-authors should have a different Conference registrant.

For paper presentation at the Conference and inclusion of the full paper in the Proceedings, at least one registration per paper is required by 15 February 2019.